Here, you can find information on deadlines, rules, regulations, ordering furniture and services.
This area is for current exhibitors only.
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The Exhibitor Service Manual is an important resource for planning a successful exhibiting experience. It contains important information regarding show rules and regulations, mandatory forms, deadlines and ordering services through official show vendors. We recommend you review this information with your trade show coordinator and/or EAC(s). Freeman is the general service contractor for the show, you will be required to create a Freeman login to access the service manual if you do not already have one.
Freeman is the official general services contractor for ASD Market Week, and provides a wide variety of services including labor, electrical, furniture and accessories rentals, and more. Order Freeman services by July 5 to be eligible for discount pricing on many services.
IMPORTANT: You are entitled to one free table and two free chairs with each booth purchase*, however you must place the order with Freeman by July 5 to ensure delivery. If you do not place this free order, you will not receive a table or chairs in your booth. Download the Free Furnishings Order form and return to Freeman by July 5.
Contact Freeman direct with any question regarding your booth set-up needs:
Freeman Customer Service
Phone: (888) 508-5054 or (702) 579-1700
Review submission requirements
Use this checklist as a guide for important deadlines. Order by the deadline dates to save money or there will be additional charges. Please keep copies of all forms and bring them with you to show site.
|Due Date||Order Form||Return To|
|ASAP||Exhibitor Badge Registration|
|ASAP||Hotel Reservations Deadline||asdonline.com|
Questions? Call (800) 221-3531
|ASAP||International Shipping Arrangements||Electronic Quote Request with RE Rogers|
|June 4/ June 19||Buyer Lead Retrieval (tiered Discount Deadlines)||Experient|
|June 27||Advance Warehouse Freight Receiving Begins||Freeman|
|June 29||Internet Services (wireless options are available)||Cox Communications|
|July 5||Exhibitor Appointed Contractor (EAC) Form||Submit electronically|
Certificate of Insurance
|Purchase Insurance (if needed)||Purchase Electronically with Marsh/TotalEvent|
|July 5||Furniture & Accessories Order Form (Includes Free Furnishings)||Freeman|
|July 5||Electrical Outlets & Labor||Freeman|
|July 5||Booth Cleaning Services||Freeman|
Food & Beverage
|July 12||Booth Security Discount Deadline||Staff Pro: email@example.com|
|July 20||Advance Warehouse Deadline||Freeman|
|Prior to Show||Audio Visual/Computer Rental||Smart Source|
Exhibitors must abide by all booth rules and regulations as outlined within the service manual and exhibit space contract. Please be sure to review all ASD Market Week rules and regulation to avoid costly violation fees onsite. The ASD Market Week Service Manual contains important show information, rules and regulations, discount deadlines and all show services.
Did you know...
Early booth breakdown is strictly prohibited. Due to an increase in complaints from buyers and exhibitors on this issue, ASD Market Week is committed to eliminating these practices from the show floor on the final day of the trade show. An exhibitor is in violation of early breakdown if they start to break down their booth, remove product from their shelves, box up product and are unable to conduct business in their booth PRIOR TO 3 PM on Wednesday, March 14. Show Management will have teams of staff on the show floor the last day to enforce compliance of this policy, if your booth is breaking down, we will take photographs and your company will receive a violation form on site with a fine of $500 for first time violators, $1,000 fine for 2nd time violators and 3rd time violators will forfeit opportunity to participate in the show.
Companies in violation of this policy are jeopardizing their booth location for future shows and the fine must be paid prior to being able to reserve space in subsequent shows. Please keep this in mind when making staffing decisions and travel arrangements for the final day of the show.
All personnel accessing on the show floor are required to wear an "EXHIBITOR" badge at all times. Each company is allotted 6 badges per 10 x 10 booth. If you need additional, there is a $45 administrative fee per badge. Lost badges onsite are $100 to reprint.
Badges are not mailed prior to the show.
Call (800) 227-0511 with any registration questions.
Freeman provides information to help all exhibitors maximize their show experience. Click on the video links below:
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